QUINTE ANTIQUE TRACTOR CLUB
EXECUTIVE MEETING
OPENED BY CHAIR DON HAWLEY
JANUARY 17, 2024
PRESENT WERE DON HAWLEY HARRY SCANLAN HARRY TACKABERRY DAVE ACKERMAN ROY EMPEY KEN VANDUSEN MEMBERS RON HOUGH LLOYD HUTCHINSON
MINUTES OF 2023 WERE READ MOTION BY KEN VANDUSEN SECOND BY ROY EMPEY TO ACCEPT CARRIED
TREASURERS REPORT BY H.SCANLAN LOTTERY ACCOUNT NOV. 1, 2023 OPENING BALANCE $4637.20 NOV. 30 CLOSING BALANCE $5938.45 DEC. 29 CLOSING BALANCE $4582.43 GENERAL ACCOUNT NOV 1, 2023 OPENING BALANCE $2411.77 NOV.30 CLOSING BALANCE $2407.60 DEC. 29, 2023 CLOSING BALANCE $3052.85 MOTION TO ACCEPT REPORT BY RON HOUGH SECOND BY DAVE ACKERMAN CARRIED
EXPENSES TO PAY HARRY TACKABERRY POSTAGE $51.98, PHOTO COPIES $6.22 & $11.87 FOR A TOTAL OF $70.O7 MOTION TO ACCEPT BY HARRY SCANLAN SECOND BY KEN VANDUSEN CARRIED
OLD BUSINESS A CHAIR AND A CO-CHAIR ARE NEEDED TO OVER SEE LOTTERY TICKETS FOR 2024 LLOYD HUTCHINSON AND ROY EMPHEY AGREED TO DO THIS TASK FOR ANOTHER YEAR. AFTER SOME DISCUSSION THE EXECUTIVE AGREED TO HAVE 2000 TICKETS PRINTED ON THE CASE VA 1950 TRACTOR FOR 2024
NEW BUSINESS FOR YEARS THERE HAS BEEN THE QUESTION ON HOW LONG THE CLUB HAD TO KEEP OLD DRAW TICKETS. WE HAD TO KEEP FOR SEVEN YEARS. HARRY TACKABERRY WENT ON THE WEB SITE OF THE ONTARIO GAMING AND REGULATIONS ON RAFFLES, THEREFORE THE CLUB HAS TO KEEP THESE TICKETS FOR ONE YEAR AFTER THE DRAW DATE. A FINANCIAL RECORD HAS TO BE KEPT FOR FOUR YEARS. HARRY SCANLAN HAS ALWAYS KEPT A GOOD RECORD OF THE EXPENSES AND SALES ,HARRY WILL BE LOOKING INTO A SEPARATE BOOKLET .
HARRY SCANLAN AND DON HAWLEY WILL GO TO THE BANK TO GET DON AS A SIGNING AUTHORITY
STIRLING/RAWDON HAS REQUESTED CLUB INFORMATION TO BE FILLED OUT SO WE CAN RECEIVE A LOTTERY LICENSE FOR 2024. HARRY SCANLAN WILL BE DOING THIS BY JANUARY 31 2024
A DONATION IN MEMORY OF ALLAN THOMPSON WILL BE MADE TO FARMTOWN PARK OF $100.00 ALLAN PASSED AWAY LAST FALL.
THE CLUB DONATION OF $2200.00 (50%) OF THE LOTTERY AFTER ALL EXPENSES WAS DONATED TO FARMTOWN PARK IN DECEMBER. THE CLUB WILL HAVE TO MAKE FURTHER DONATIONS, SUCH AS SCHOOL BREAKFAST PROGRAMS. RON HOUGH GAVE A XMAS DINNER REPORT. INCOME WAS $2340.OO EXPENSES WERE $2517.00 WE HAD TO PAY FOR FIVE MEMBERS OF THE BAND MEALS, 77 PEOPLE ATTENDED. 2024 IS TENTATIVLEY BOOKED, AND THE BAND CAN ENTERTAIN US
EXECUTIVE MEETING
OPENED BY CHAIR DON HAWLEY
JANUARY 17, 2024
PRESENT WERE DON HAWLEY HARRY SCANLAN HARRY TACKABERRY DAVE ACKERMAN ROY EMPEY KEN VANDUSEN MEMBERS RON HOUGH LLOYD HUTCHINSON
MINUTES OF 2023 WERE READ MOTION BY KEN VANDUSEN SECOND BY ROY EMPEY TO ACCEPT CARRIED
TREASURERS REPORT BY H.SCANLAN LOTTERY ACCOUNT NOV. 1, 2023 OPENING BALANCE $4637.20 NOV. 30 CLOSING BALANCE $5938.45 DEC. 29 CLOSING BALANCE $4582.43 GENERAL ACCOUNT NOV 1, 2023 OPENING BALANCE $2411.77 NOV.30 CLOSING BALANCE $2407.60 DEC. 29, 2023 CLOSING BALANCE $3052.85 MOTION TO ACCEPT REPORT BY RON HOUGH SECOND BY DAVE ACKERMAN CARRIED
EXPENSES TO PAY HARRY TACKABERRY POSTAGE $51.98, PHOTO COPIES $6.22 & $11.87 FOR A TOTAL OF $70.O7 MOTION TO ACCEPT BY HARRY SCANLAN SECOND BY KEN VANDUSEN CARRIED
OLD BUSINESS A CHAIR AND A CO-CHAIR ARE NEEDED TO OVER SEE LOTTERY TICKETS FOR 2024 LLOYD HUTCHINSON AND ROY EMPHEY AGREED TO DO THIS TASK FOR ANOTHER YEAR. AFTER SOME DISCUSSION THE EXECUTIVE AGREED TO HAVE 2000 TICKETS PRINTED ON THE CASE VA 1950 TRACTOR FOR 2024
NEW BUSINESS FOR YEARS THERE HAS BEEN THE QUESTION ON HOW LONG THE CLUB HAD TO KEEP OLD DRAW TICKETS. WE HAD TO KEEP FOR SEVEN YEARS. HARRY TACKABERRY WENT ON THE WEB SITE OF THE ONTARIO GAMING AND REGULATIONS ON RAFFLES, THEREFORE THE CLUB HAS TO KEEP THESE TICKETS FOR ONE YEAR AFTER THE DRAW DATE. A FINANCIAL RECORD HAS TO BE KEPT FOR FOUR YEARS. HARRY SCANLAN HAS ALWAYS KEPT A GOOD RECORD OF THE EXPENSES AND SALES ,HARRY WILL BE LOOKING INTO A SEPARATE BOOKLET .
HARRY SCANLAN AND DON HAWLEY WILL GO TO THE BANK TO GET DON AS A SIGNING AUTHORITY
STIRLING/RAWDON HAS REQUESTED CLUB INFORMATION TO BE FILLED OUT SO WE CAN RECEIVE A LOTTERY LICENSE FOR 2024. HARRY SCANLAN WILL BE DOING THIS BY JANUARY 31 2024
A DONATION IN MEMORY OF ALLAN THOMPSON WILL BE MADE TO FARMTOWN PARK OF $100.00 ALLAN PASSED AWAY LAST FALL.
THE CLUB DONATION OF $2200.00 (50%) OF THE LOTTERY AFTER ALL EXPENSES WAS DONATED TO FARMTOWN PARK IN DECEMBER. THE CLUB WILL HAVE TO MAKE FURTHER DONATIONS, SUCH AS SCHOOL BREAKFAST PROGRAMS. RON HOUGH GAVE A XMAS DINNER REPORT. INCOME WAS $2340.OO EXPENSES WERE $2517.00 WE HAD TO PAY FOR FIVE MEMBERS OF THE BAND MEALS, 77 PEOPLE ATTENDED. 2024 IS TENTATIVLEY BOOKED, AND THE BAND CAN ENTERTAIN US